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Sunday, September 16, 2007

RAZR V3 - Sync Phonebook into Microsoft Outlook free!

A little over a week ago, I gave a short tutorial on how to export contacts from your Motorola V3 RAZR's phonebook so that you could either back them up, or import into a PIM (Personal Information Manager) of you choice. Utilizing a tool like P2KTools enabled a quick read and export of these contact to a standard CSV (comma separated values) file that you could use as needed.

While that is useful for backing up the contacts on the phone, for most of us who use Microsoft Outlook -- it only gets us part of the way there. In reality, what we really want to do is synchronize (or sync) our contacts from the RAZR's phonebook with Microsoft Outlook and preferably for free! With that need in mind, here is another how to guide on getting those contacts into Microsoft Outlook in just a couple of quick minutes.

Here is the step-by-step guide, remember -- this guide already assumes that you have exported you contacts to CSV from P2KTools. If you have not completed that step yet, please visit this page to do so.

Did this how-to work for you? If so, let me konw with a comment!

1. The first thing that you need to do is rename that phonebook.csv file you created into a file with the extension .txt, or a text file. The reason for this is that you need to edit the file in Microsoft Excel or similar spreadsheet and while it is called a comma separated values file (CSV), in reality P2KTools creates a semi-colon delimited values file that is not recognized by Microsoft Excel.

Sync contacts by importing CSV into Microsoft Outlook for Motorola V3 RAZR
2. Once you open the file in Microsoft Excel, delete the first couple of rows for the groups that will not import into Microsoft Outlook. In my case, there were 3 rows that needed to be removed. Perform a save as and select the type of file as Comma Separated Values (CSV) -- name the file phonebook.csv.

Save as CSV file for import into Microsoft Outlook from RAZR V3
(Sidenote: There are several other advanced things you can do with Microsoft Excel that would enable you to build a more detailed file for Microsoft Outlook. You can group and combine rows for multiple contacts -- such as home, mobile, work into one line for import. This guide will not cover the advanced manipulation)

3. Open up Microsoft Outlook and choose File --> Import and Export... to start the Import wizard for Microsoft Outlook. Choose the 'Import from another program or file' and click on 'Next' to continue.

Synchronize contacts from RAZR V3 via Microsoft Import and Export Wizard
4. In the next option, choose the 'Comma Separated Values (DOS)' and click 'Next' to continue.

Select file type to import Microsoft Contact from Motorola RAZR V3
5. Browse to the document location that you saved the CSV file into and select 'Replace duplicates with items imported' and click on 'Next' to continue.

Select file to import Motorola V3 contact from
6. Choose your contacts folder as the destination to sync your contacts into and click on 'Next' to continue.

Choose the contacts folder to import your contacts into

7. From the "Import a file" dialogue, click on the 'Map Custom Fields' button to mapp the Outlook fields to the fields from your Motorola RAZR V3.

Choose custom mapping to map the file from your Motorola RAZR V3
8. Choose the two fields to map into your Microsoft Outlook. Map the name and the phone number by dragging and dropping. Once complete, click on 'OK', and then on 'Next' from the previous screen.

Drag and drop the fields to map the fields from your Motorola V3 RAZR CSV file
9. Contacts begin to import into Microsoft Outlook.

Watch the contacts import!

10. Now your contacts show up in Microsoft Outlook and have been synchronized from your Motorola V3 RAZR phone for free!
Completion of the Synchronization from your Motorola V3 phone


Andrew O said...

I am actually having problems getting this to work with my V3, if someone could help me e-mail me at

Anonymous said...

This worked fine for me - thanks for the tutorial.

Anonymous said...

Amazingly clear directions. You're a genius. Worked great for me