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Tuesday, November 04, 2008

MPT v5: How to Sync RAZR to Microsoft Outlook

With the release of Motorola Phone Tools v5 (MPT 5.0), there are a ton of new features to take advantage of. As part of my on-going coverage of the Motorola RAZR and other phones, I am publishing a number of how-to guides so that you can use the updated features of the new software.

This particular guide will show you how you can synchronize your calendar and contacts in a simple one step process using the program of your choice to your Motorola RAZR phone. The best news here is that for the first time, in version 5.0, you can access Microsoft Outlook 2007! Other versions of Outlook including Outlook 2000, Outlook XP, and Outlook 2003 and other software such as Vista Calendar, Microsoft Contacts and Lotus notes are available for transfer provided you have the software installed locally on your machine.

In terms of the synchronization feature and functionality, MPT also provides you control over how you want to synchronize with your computer. First, you can choose to put your contacts on your phone or in the SIM card. Then, once you have configured the process you can choose between two-way sync and one-way sync. With two-way sync, any contacts or calendar information you enter into your phone is automatically synchronized back to your PC -- one way sync is just from your PC to your Motorola RAZR phone.

If you do not own a copy of Motorola's Phone Tools -- you can order it for a cheap as $2 (MPT V4 upgraded to V5) through Amazon (link here) -- or buy the full MPT V5 for less than $15 (link here).

In addition, the following types of files are compatible for importing with the Motorola Phone Tools application:

• Text file with delimiters*
• DBASE III or DBASE IV
• Motorola Phone Tools (DBF, MDB** and PBK)
• Personal Address Book (PAB*)
• Outlook / Exchange Calendar / Appointments folder (PST**)
• Outlook Express Calendar Book (WAB**)
• Lotus Notes (NSF**)
• Vista Calendar / Windows Contacts (VCS**)

This guide will take you through the process of setting up Motorola Phone Tools Synchronization and executing the first two-way sync.

Here is the step-by-step guide.

1. Open the Motorola Phone Tools v5 Software and click on the Synchronize button under the Personal Data Menu bar on the left. This guide assumes that you have already connected your phone via Bluetooth or USB cable.

Motorola RAZR Sync Outlook: Open the Motorola Phone Tools v5 Software and click on the Synchronize button under the Personal Data Menu bar on the left. This guide assumes that you have already connected your phone via Bluetooth or USB cable.
2. Click on the Start the synchronization wizard button at the bottom with the little magical wand to configure sync for the first time.
Motorola RAZR Sync Outlook: Click on the Start the synchronization wizard button at the bottom with the little magical wand to configure sync for the first time.
3. The wizard starts by initializing the connection to your Motorola RAZR (or similar) phone. This process may take up to one minute.
Motorola RAZR Sync Outlook: The wizard starts by initializing the connection to your Motorola RAZR (or similar) phone.  This process may take up to one minute.
4. If you have a lot of data on your phone already, I recommend backing up your phone data here (in a separate guide). You also have the option to wipe your phone clean by deleting the phone data. I choose to move ahead without either and clicked on next.
Motorola RAZR Sync Outlook: If you have a lot of data on your phone already, I recommend backing up your phone data here (in a separate guide).  You also have the option to wipe your phone clean by deleting the phone data.  I choose to move ahead without either and clicked on next.
5. Select the data sources for your synchronization. Here, I choose Outlook for both contacts and calendar / task items. In my case, this was for Outlook 2007. Click on next to continue.
Motorola RAZR Sync Outlook: Select the data sources for your synchronization.  Here, I choose Outlook for both contacts and calendar / task items.  In my case, this was for Outlook 2007.  Click on next to continue.
6. Now you can configure how you want your synchronization to work. Between your SIM card, multiple Outlook contacts -- you can choose to synchronize all contacts, by category, or even just a selected list. You can also sync multiple contact files. Next click on Calendar to configure those settings.
Motorola RAZR Sync Outlook: Now you can configure how you want your synchronization to work.  Between your SIM card, multiple Outlook contacts -- you can choose to synchronize all contacts, by category, or even just a selected list.  You can also sync multiple contact files.  Next click on Calendar to configure those settings.
7. Choose your Calendar options. By default in sync, you will get 1 previous week worth of appointments and 4 future weeks. You can choose to leave this or simply synchronize all events you have. Depending on how many appointments you have, all events could use most of your phone's memory. Once you have decided, click on finish.
Motorola RAZR Sync Outlook: Choose your Calendar options.  By default in sync, you will get 1 previous week worth of appointments and 4 future weeks.  You can choose to leave this or simply synchronize all events you have.  Depending on how many appointments you have, all events could use most of your phone's memory.  Once you have decided, click on finish.
8. Choose your preferences for the very first synchronization. I prefer to search by last name first, then first name -- so I choose that setting. I confirmed the settings and click on continue to initiate the first sync between Outlook and the Moto RAZR.
Motorola RAZR Sync Outlook: Choose your preferences for the very first synchronization.  I prefer to search by last name first, then first name -- so I choose that setting.  I confirmed the settings and click on continue to initiate the first sync between Outlook and the Moto RAZR.
9. After approximately 1 minute, the synchronization completes. Now I can click on close and sync at will having successfully configured Motorola Phone Tools to sync with Microsoft Outlook!
Motorola RAZR Sync Outlook: After approximately 1 minute, the synchronization completes.  Now I can click on close and sync at will having successfully configured Motorola Phone Tools to sync with Microsoft Outlook!

This guide and Motorola Phone Tools (MPT) v5 works with the following Motorola Phones:
Motorola A1200
Motorola A1600
Motorola A630
Motorola A732
Motorola A780
Motorola A835
Motorola A845
Motorola A910
Motorola A920
Motorola A925
Motorola C390
Motorola C698
Motorola DC600
Motorola E1000
Motorola E1060
Motorola E1070
Motorola E1120
Motorola E2
Motorola E398
Motorola E550
Motorola E680
Motorola E690
Motorola E770v
Motorola E790
Motorola E8
Motorola E815
Motorola E825
Motorola E895
Motorola Em30
Motorola K1
Motorola K1c
Motorola K3
Motorola L2
Motorola L6
Motorola L7
Motorola L7c
Motorola L7e
Motorola L7r
Motorola L9
Motorola M990
Motorola Maxx
Motorola ROKR_E1
Motorola ROKR_E6
Motorola U6
Motorola U9
Motorola v1100
Motorola V1150
Motorola V176
Motorola V195
Motorola V235
Motorola V280
Motorola V3
Motorola V300
Motorola V323i
Motorola V330
Motorola V360
Motorola V361
Motorola V3c
Motorola V3i
Motorola V3x
Motorola v3xx
Motorola V400p
Motorola V500
Motorola V501
Motorola V505
Motorola V525
Motorola V535
Motorola V540
Motorola v545
Motorola V547
Motorola v550
Motorola V551
Motorola V555
Motorola V557
Motorola V560
Motorola V6
Motorola V600
Motorola V620
Motorola V635
Motorola V710
Motorola V750
Motorola V750g
Motorola V8
Motorola V8 LUX
Motorola V80
Motorola V9
Motorola V950
Motorola V9m
Motorola V9mS
Motorola VA76r
Motorola Ve
Motorola VU30
Motorola W205
Motorola W208
Motorola W209
Motorola W215
Motorola W218
Motorola W220
Motorola W360
Motorola W375
Motorola W380
Motorola W385
Motorola W385m
Motorola W385re
Motorola W395
Motorola W510
Motorola W755
Motorola W760r
Motorola Z3
Motorola Z6
Motorola Z6c
Motorola Z6M
Motorola Z6tv
Motorola Z6v
Motorola Z9
Motorola ZN5
RAZR2 V8 LUX
RAZR2 V9
ROKR E8
RAZR2 V9m
RAZR V3e
RAZR V3a
ROKR Z6m
RAZR2 V8
MOTO Z6c
MOTO Z9
W510
ROKR Z6
W490
V325i
W315
Maxx Ve
RIZR Z3
RAZR V3xx
RIZR Z6tv
L6
V323i
W755
V197
W385
PEBL
SLVR L7c
V266
V235
V262
V265
RAZR V3t
V365
V325
V195
KRZR
V276
V361
E815
ROKR E1
V260
RAZR V3r
V323
V360
SLVR L7
RAZR V3C
RAZR V3
RAZR V3i
RAZR V3m
KRZR K1m

2 comments:

Anonymous said...

I cannot imagine anyone recommending Motorola Phone Tools v4 or v5 with a good clean conscience.

They work, when they don't crash. They are neither fun, or easy to use.

If you have to re-install them from CD, there is a very long, very repetitive road to travel down to get back to the latest version (download 50M, restart, download50M, restart, download 50M, restart, repeat).

On the plus side, they can be a lifesaver when you need to restore a backup of your contact list (you do have a backup, don't you?).

Anonymous said...

Hi... I have used this incredibly buggy software and it blows yet... as far as I can find its all that is out there so your stuck with making the best of a bad situation with it... still no wonder Motorola's stock tanked...