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Monday, November 03, 2008

MPT v5: How to Transfer Calendar Appointments from Outlook 2007 to RAZR

With the release of Motorola Phone Tools v5 (MPT 5.0), there are a ton of new features to take advantage of. As part of my on-going coverage of the Motorola RAZR and other phones, I am publishing a number of how-to guides so that you can use the updated features of the new software.

This particular guide is how you can transfer calendar appointments from the program of your choice to your Motorola RAZR phone. The best news here is that for the first time, in version 5.0, you can access Microsoft Outlook 2007! Other versions of Outlook including Outlook 2000, Outlook XP, and Outlook 2003 and other software such as Vista Calendar and Lotus notes are available for transfer provided you have the software installed locally on your machine.

In terms of the calendar application, MPT also provides you control over how many (or how few) calendar items to transfer -- easily managed by date ranges for advanced users. The default setting is 2 weeks history, and 4 weeks in the future.

If you do not own a copy of Motorola's Phone Tools -- you can order it for a cheap as $2 (MPT V4 upgraded to V5) through Amazon (link here) -- or buy the full MPT V5 for less than $15 (link here).

In addition, the following types of files are compatible for importing:

• Text file with delimiters*
• DBASE III or DBASE IV
• Motorola Phone Tools (DBF, MDB** and PBK)
• Personal Address Book (PAB*)
• Outlook/Exchange Calendar / Appointments folder (PST**)
• Outlook Express Calendar Book (WAB**)
• Lotus Notes (NSF**)
• Vista windows calendar (VCS**)

This guide will take you through the process of connecting your Motorola Phone Tools software to Outlook 2007 and transferring a calendar appointment as an example.

Here is the step-by-step guide.

1. Open the Motorola Phone Tools v5 Software. This guide assumes that you have already connected your phone via Bluetooth or USB cable.

Transfer Calendar Appointments: Open the Motorola Phone Tools v5 Software. This guide assumes that you have already connected your phone via Bluetooth or USB cable.
2. Click on the Synchronize button under the Personal Data area. Now click on the button labeled Modify the synchronization settings.

Transfer Calendar Appointments: Click on the Synchronize button under the Personal Data area. Now click on the button labeled Modify the synchronization settings.
3. This is the synchronization settings window. Click on the Data source tab to get to the contacts settings that we will be changing.

Transfer Calendar Appointments: This is the synchronization settings window. Click on the Data source tab to get to the contacts settings that we will be changing.
4. In the drop down, choose the appropriate calendar / task setting for your system. For my Outlook 2007 software, I choose the Outlook type over the Default calendar (Outlook Express) or Vista Calendar. Then click on ok to continue.

Transfer Calendar Appointments: In the drop down, choose the appropriate calendar / task setting for your system. For my Outlook 2007 software, I choose the Outlook type over the Default calendar (Outlook Express) or Vista Calendar. Then click on ok to continue.
5. Now click on the Calendar button underneath Personal Data. Connect your mobile phone and click on refresh for both Outlook and your Mobile Phone. Then highlight the calendar appointments you want to transfer by clicking on them and then transfer them to your mobile phone by clicking on the purple arrow which points towards the right-hand side of the screen.

Transfer Calendar Appointments: Now click on the Calendar button underneath Personal Data. Connect your mobile phone and click on refresh for both Outlook and your Mobile Phone. Then highlight the calendar appointments you want to transfer by clicking on them and then transfer them to your mobile phone by clicking on the purple arrow which points towards the right-hand side of the screen.
6. After transferring your calendar appointments, this pop-up message notifies you that the changes are not automatically saved. Usually I choose to hide these notifications permanently, but in this case where my data is not saved -- I keep it around. Otherwise, I may forget.

Transfer Calendar Appointments: After transferring your calendar appointments, this pop-up message notifies you that the changes are not automatically saved. Usually I choose to hide these notifications permanently, but in this case where my data is not saved -- I keep it around. Otherwise, I may forget.
7. Now click on the save button which is the blue floppy disk looking icon in the bottom middle of the image below. Until you hit the save button, your calendar appointment item will remain in red -- showing that it has not been saved. Once you click the button, it will be saved to you phone.

Transfer Calendar Appointments: Now click on the save button which is the blue floppy disk looking icon in the bottom middle of the image below. Until you hit the save button, your calendar appointment item will remain in red -- showing that it has not been saved. Once you click the button, it will be saved to you phone.
8. Once the save is completed, both your Microsoft Outlook Calendar and your Motorola Phone will be re-read to show the updated saved appointment. Notice that your appointment is now shown in black (saved) rather than in red (un-saved). Congratulations, you've done it!

Transfer Calendar Appointments: Once the save is completed, both your Microsoft Outlook Calendar and your Motorola Phone will be re-read to show the updated saved appointment. Notice that your appointment is now shown in black (saved) rather than in red (un-saved). Congratulations, you've done it!

This guide and Motorola Phone Tools (MPT) v5 works with the following Motorola Phones:
Motorola A1200
Motorola A1600
Motorola A630
Motorola A732
Motorola A780
Motorola A835
Motorola A845
Motorola A910
Motorola A920
Motorola A925
Motorola C390
Motorola C698
Motorola DC600
Motorola E1000
Motorola E1060
Motorola E1070
Motorola E1120
Motorola E2
Motorola E398
Motorola E550
Motorola E680
Motorola E690
Motorola E770v
Motorola E790
Motorola E8
Motorola E815
Motorola E825
Motorola E895
Motorola Em30
Motorola K1
Motorola K1c
Motorola K3
Motorola L2
Motorola L6
Motorola L7
Motorola L7c
Motorola L7e
Motorola L7r
Motorola L9
Motorola M990
Motorola Maxx
Motorola ROKR_E1
Motorola ROKR_E6
Motorola U6
Motorola U9
Motorola v1100
Motorola V1150
Motorola V176
Motorola V195
Motorola V235
Motorola V280
Motorola V3
Motorola V300
Motorola V323i
Motorola V330
Motorola V360
Motorola V361
Motorola V3c
Motorola V3i
Motorola V3x
Motorola v3xx
Motorola V400p
Motorola V500
Motorola V501
Motorola V505
Motorola V525
Motorola V535
Motorola V540
Motorola v545
Motorola V547
Motorola v550
Motorola V551
Motorola V555
Motorola V557
Motorola V560
Motorola V6
Motorola V600
Motorola V620
Motorola V635
Motorola V710
Motorola V750
Motorola V750g
Motorola V8
Motorola V8 LUX
Motorola V80
Motorola V9
Motorola V950
Motorola V9m
Motorola V9mS
Motorola VA76r
Motorola Ve
Motorola VU30
Motorola W205
Motorola W208
Motorola W209
Motorola W215
Motorola W218
Motorola W220
Motorola W360
Motorola W375
Motorola W380
Motorola W385
Motorola W385m
Motorola W385re
Motorola W395
Motorola W510
Motorola W755
Motorola W760r
Motorola Z3
Motorola Z6
Motorola Z6c
Motorola Z6M
Motorola Z6tv
Motorola Z6v
Motorola Z9
Motorola ZN5
RAZR2 V8 LUX
RAZR2 V9
ROKR E8
RAZR2 V9m
RAZR V3e
RAZR V3a
ROKR Z6m
RAZR2 V8
MOTO Z6c
MOTO Z9
W510
ROKR Z6
W490
V325i
W315
Maxx Ve
RIZR Z3
RAZR V3xx
RIZR Z6tv
L6
V323i
W755
V197
W385
PEBL
SLVR L7c
V266
V235
V262
V265
RAZR V3t
V365
V325
V195
KRZR
V276
V361
E815
ROKR E1
V260
RAZR V3r
V323
V360
SLVR L7
RAZR V3C
RAZR V3
RAZR V3i
RAZR V3m
KRZR K1m

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